How to Export SEO Power Suite Info with Free Version Easily

Last Updated: December 4, 2025

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• You can still export data from the free version of SEO PowerSuite, but it mostly happens through manual copy and paste, not official CSV or Excel exports.
• This works best for small to medium data sets like a few hundred keywords or backlinks, not tens of thousands of rows.
• Once copied, Google Sheets or Excel can turn that raw text into clean, structured tables for reporting and dashboards.
• When you hit scale, the time you spend exporting manually usually costs more than a paid license or even using a different tool.

If you only need to get rankings, backlinks, or audit data out of SEO PowerSuite once in a while, the free version is usable, but you will live inside copy and paste for most of it.

There is no magic hidden export menu in the free tier, you just work with what you see on screen, grab the tables, and clean them in a spreadsheet so the data is actually useful.

Key limits of SEO PowerSuite free exports right now

I will keep this straight, because guessing is where people waste time.

Module	Export in free plan	Typical use if you copy manually
Rank Tracker	No CSV/XLS/PDF; copy from tables only	Keyword rankings, visibility data, competitor positions
Website Auditor	No direct export of full reports; copy table views	Lists of issues, URLs, technical checks
SEO SpyGlass	No full export; copy visible backlinks / domains	Backlink tables, anchor text, basic risk fields
LinkAssistant	No one-click CSV; copy rows / columns	Prospect lists, emails, outreach status

You work with what you can see on screen in the free version: if a value is in a table cell, you can usually copy it and paste it into a spreadsheet.

Some limits change as new versions come out, so if you are trying to squeeze the last drop of data from a big project, double check SEO PowerSuite’s official feature comparison page before you commit to a manual workflow.

Who this approach actually suits

I do not think everyone should fight with free export tricks, and that is fine.

If you run a single site, track under 200 keywords and maybe check backlinks once or twice a month, the manual export tricks below make sense and do not eat your week.

If you run multiple client accounts, daily rank checks, or large link audits, you will hit a wall very fast and honestly should treat these tricks as a temporary patch, not your long‑term setup.

How export limits work in the free version

SEO PowerSuite is built so that free users can see meaningful data but cannot export it cleanly at scale, that is the business model.

The numbers shift over time, but the pattern stays the same: you see some portion of your data in each module, and the clean exports live behind paid tiers and reporting features.

Typical free vs paid export differences

Think of it less like a technical block and more like a friction tax.

Feature	Free tier	Paid tiers
Export format	Manual copy from tables	CSV, XLSX, PDF, full reports
Rows per export	Only what is visible in the UI	Full project datasets
Branding	Tool branding all over the place	White‑label or reduced branding options
Automation / scheduling	None, everything is manual	Scheduled exports and reports

If you see low‑cost or entry plans that say they allow exports, they are not the same as the fully free version; those are paid licenses with lighter limits, so keep that in mind when you compare features.

If you are not paying, expect to copy what is on screen, clean it yourself, and live with row limits that feel a bit tight as projects grow.

Where copy and paste still works well

Even with UI changes over time, table views in most modules still behave like normal grids.

You can usually click the top‑left cell, hit Ctrl + A on Windows or Cmd + A on Mac to select the visible rows, then copy everything in one shot.

The limit you feel is not that copy stops working, it is the portion of data the free plan actually lets you see in the first place.

Manual export basics: your fast, slightly messy method

The main trick is simple: get the table you care about on screen, show as many rows as you can, then copy that grid into a spreadsheet where you clean it.

It sounds boring, but when you keep the workflow tight, you can go from SEO PowerSuite to a usable sheet in under two minutes for most tasks.

Step by step: core copy and paste workflow

1. Open the module with the data you want, like Rank Tracker or SEO SpyGlass.
2. Switch to the table view that lists rows of keywords, URLs, or backlinks.
3. Adjust the visible columns so you only keep what you need, such as keyword, search engine, current position.
4. Switch rows per page to the highest value offered (often 100 or similar).
5. Click any cell in the table and press Ctrl + A (Windows) or Cmd + A (Mac) to select visible rows.
6. Press Ctrl + C or Cmd + C to copy.
7. Open a blank Google Sheet or Excel file and paste with Ctrl + V or Cmd + V.

What you get is usually a tab‑separated block of text that Sheets or Excel will try to interpret as a table, although sometimes it squeezes everything into a single column.

Quick cleanup in Google Sheets

I see people get stuck at this stage more than anywhere else, which is avoidable.

1. If all values land in one column, select that column.
2. Click “Data” in the top menu, then click “Split text to columns”.
3. When the small separator menu appears at the bottom, choose “Tab” as the separator.
4. Check if your header row looks right, and delete any empty or weird columns at the edges.

From there you can filter, sort, create charts, or pipe that sheet into Looker Studio dashboards.

Quick cleanup in Excel

Excel needs a slightly different path but the idea is the same.

1. Paste your data into a blank sheet.
2. If it is in a single column, select that column.
3. Go to the “Data” tab in the ribbon and click “Text to Columns”.
4. Choose “Delimited”, click Next, then tick “Tab” and finish the wizard.
5. Apply “Format as Table” if you want easy filters and styling.

Treat the export as raw ingredients: your spreadsheet is where the real sorting, ranking, and reporting work happens.

I know this is not glamorous, but once you have done it a few times the friction is low, and it is still quicker than rebuilding the same reports manually each month.

Rank Tracker: exporting keywords and positions from the free version

Rank Tracker is usually the first module people care about, because rankings are the easiest thing to show a client or boss.

Free users cannot export neat CSV files, but the rankings table is friendly enough for copy and paste if you set it up right before you grab anything.

Preparing the Rank Tracker table

You do not want to copy 20 useless columns and then fight them in Excel, so start by trimming the view.

1. Open your project in Rank Tracker and go to the “Target Keywords” section.
2. Pick the sub‑tab you care about, such as “Rankings” or “Rank Progress”.
3. Right‑click on any column header and hide columns you do not need, like “Notes” or rarely used metrics.
4. Make sure the search engines you want are visible, or use filters to narrow by one main engine such as Google desktop in your country.
5. Set the rows per page to the maximum value shown at the bottom of the table so you cover more keywords in one copy.

This step alone can save quite a bit of cleanup time once you paste things into your sheet.

Copying rankings on Windows

The flow feels very similar to copying from a basic spreadsheet.

1. Click in the first row of your keywords list.
2. Press Ctrl + A to select all visible rows in the table.
3. Press Ctrl + C to copy those cells to your clipboard.
4. Jump to Excel or Google Sheets and paste with Ctrl + V.

If your project has more keywords than one page, repeat for each page and paste them under the previous block in your sheet.

Copying rankings on Mac

Things are basically the same, but with command keys.

1. Click any cell in the keyword table.
2. Press Cmd + A to select visible data.
3. Press Cmd + C to copy.
4. Paste with Cmd + V in your spreadsheet app.

If keyboard selection feels flaky after an update, you can still drag with your mouse, but I would treat that as backup, not the main plan, because it is slower and error‑prone.

Turning raw ranking data into something useful

This is where most people stop too early: just staring at a table is not insight.

• Use conditional formatting to color rows by current position bands, such as 1-3, 4-10, 11-20.
• Create a simple chart of average position by keyword group so you see if your “money” topics move up or down over time.
• Add a column called “Priority” where you manually tag terms that matter the most, then sort by that and position together.

If you export once a week or month, keep each date on a new sheet tab and build a summary tab that just pulls the latest values, so you do not have to rebuild the same chart every time.

Website Auditor: exporting issues and URLs you need to fix

Website Auditor looks dense, but the same copy and paste method works fine if you stick to table views, not full report screens.

Which views to export from Website Auditor

You will get the most value from the sections that list URLs, status codes, or specific issues.

• “Site Audit” tab for lists of problems, like broken links or redirect chains.
• “Pages” or similar views that list URLs with depth, status, or title tags.
• Any sub‑tab that shows rows where each row is a URL or a resource.

Avoid copying from dashboards or charts; they rarely paste cleanly and do not give you more than you already see.

Export steps from Website Auditor

The flow looks very similar to Rank Tracker with a small twist.

1. Go to the section that lists the data you want, such as “Site Audit” > “Indexing and crawlability”.
2. Click on the specific issue group, for example “4xx client errors”.
3. Look at the bottom panel or the right‑side table where URLs are listed.
4. Click inside that table, then use Ctrl + A or Cmd + A to select the visible rows.
5. Copy with Ctrl + C or Cmd + C and paste into your spreadsheet.

If the tool offers a right‑click entry like “Copy selected records” or similar, that tends to respect the table format better than generic copy, so test both and see which pastes cleaner for you.

Prioritizing technical fixes in your sheet

Having a list of 300 technical issues is less helpful than people think unless you rank them.

• Sort first by issue type, then by number of affected URLs, so high‑impact problems land at the top.
• Add a “Dev effort” column where you quickly rate each issue as Low, Medium, or High based on how hard it is to fix.
• Create a simple “Sprint” column to mark what you plan to fix this week or month.

Your audit export is not the goal by itself; the real value comes when you organize that list into a simple sequence of fixes that someone actually acts on.

If you share the sheet with a developer, avoid SEO jargon in custom columns and be very clear with URL lists and expected fixes, otherwise the export just turns into another ignored file.

SEO SpyGlass: copying backlinks and anchor data from the free version

SpyGlass is where the limits of the free plan hit hardest, because backlink data can easily reach into the thousands.

You can still work with it, you just have to accept that you are sampling, not owning, the full link graph unless you pay or lean on other tools in your stack.

Where to copy backlinks from

Stay inside the main data tabs that list links or domains.

• “Backlinks” for individual link entries, with source URL, target URL, anchor, and attributes.
• “Linking Domains” when you want a domain‑level view for quick prospecting or risk checks.
• “Anchors” if you need to understand anchor distribution without grabbing every single link.

Each of these offers table views that behave fine when you select rows and copy them, even if the exact column names shift between versions.

Copy process for backlink tables

The process is the same idea repeated with slightly different columns.

1. Open your project in SEO SpyGlass and go to the tab you want, such as “Backlinks”.
2. Use filters to narrow the list, for example only “Follow” links or only specific TLDs.
3. Hide columns you do not care about, so the pasted table stays manageable.
4. Set the rows per page to the highest allowed value.
5. Click a cell, press Ctrl + A or Cmd + A, then Ctrl + C or Cmd + C.
6. Paste into your sheet and run “Split text to columns” or Text to Columns if needed.

Repeat this for each filter or page until you reach the limits you are willing to tolerate for manual exports.

Using backlink exports in your broader SEO workflow

A small, clean backlink sheet can punch well above its weight if you combine it with data from other platforms.

• Join SpyGlass backlink URLs with Google Search Console pages to spot links pointing to pages that already convert.
• Flag high penalty risk or low‑quality domains in one column and hide them when you share with clients.
• Create a basic “Prospect” column and use the sheet as an outreach queue while you test new campaigns.

This takes you from “I have a list of links” to “I know which links matter and which ones I need more of” which is really what you care about.

LinkAssistant: getting outreach and contact data out

LinkAssistant feels like a simple CRM, but the same copy rules apply there too.

The free version still tries to keep you inside the tool, yet each row of contacts and pages is copyable if you set up the columns properly first.

Copy just the fields you care about

It is rare that you need every single column from LinkAssistant in your outreach or CRM tool.

• Keep columns like “Website”, “Page”, “Contact Name”, “Email”, “Status”.
• Hide columns with internal scores or meta fields you do not use.
• Sort by outreach status so new prospects appear at the top.

Now when you select all and copy, what lands in your sheet looks much cleaner and plays nicer with import templates for tools like MailerLite or HubSpot.

Simple cleanup and deduping steps

Contact exports get messy fast if you work across several tools, so do a bit of hygiene work early.

1. Once you paste into your sheet, remove obviously incomplete rows, such as entries with no URL and no email.
2. Use your spreadsheet’s “Remove duplicates” function on the domain column, so you do not email the same site owner from two addresses.
3. Add a “Source” column labeled “LinkAssistant” so later you know where this contact list came from.

Your outreach list is an asset; cleaning domains, emails, and statuses once pays off every time you launch a campaign.

If you notice a pattern where almost every export from LinkAssistant needs heavy manual fixing, that is usually a sign you have outgrown this free workflow and need either a paid license or a dedicated outreach platform.

Alternative export routes: PDFs, screenshots, and OCR

Sometimes copy and paste behaves badly after an update or on specific OS setups, and that is when people start reaching for odd tricks.

I do not love these methods, but they exist and can help when other doors feel closed.

Printing to PDF and converting

Modern systems handle print to PDF quite well, and some PDF apps offer surprisingly good table export.

1. With your table on screen, press Ctrl + P or Cmd + P.
2. Choose a “Print to PDF” or “Save as PDF” printer in the dialog.
3. Limit the printout to the current page or section and save the file.
4. Open the PDF in a reader that supports exporting to Excel or CSV.
5. Run the export and check the resulting table in your spreadsheet tool.

This is most helpful when you just need a visual snapshot for a client report, with less focus on heavy data manipulation.

OCR and screenshot based exports

Yes, you can screenshot a table and run OCR on it with tools like Google Drive or desktop OCR apps, but I would keep that as a very last resort.

• Screenshot or use a snipping tool to capture the table area.
• Upload the image to a tool that supports text extraction.
• Copy the extracted text into a spreadsheet and clean the errors.

The error rate will be higher than plain copy and paste, which usually beats this route in both accuracy and time spent, so I would only use this when copy is blocked for some reason and the dataset is small.

Legal, ToS, and where to draw the line

Manual copy of data you can see inside your own account is normal behavior, and tools expect it to some degree.

Where you start crossing into grey territory is when you automate large‑scale extraction or reverse engineer limits in ways the license does not allow.

Manual vs automated exporting

There is a big difference between selecting rows by hand once a week and running a bot that scrapes everything every hour.

• Manual copy of tables you view inside the app is usually fine and how most people use the free version.
• Building scripts or bots that try to farm every data point may conflict with the license and can trigger rate limits or temporary locks.
• Before you attempt automation, read the current end user license agreement and respect their boundaries.

Personally, I tell people to keep exports manual inside the free plan; if automation feels necessary, that is already your sign to pay for a tool or pick a different one that supports that use case better.

When free export workarounds stop making sense

Manual export is not bad by default, it is just bad at scale.

So you want to know where that line is for your situation, not mine.

Rough scenarios and breakpoints

This is not perfect math, but it gives you a starting point.

Type of user	Typical usage	Free manual export fit
Solo blogger / small affiliate	< 200 keywords, monthly checks, occasional audits	Manual copy is fine; export sessions stay under 30 minutes a month
Small agency (3-10 clients)	500-2,000 keywords, monthly or bi‑weekly reports, backlink reviews	Manual copy gets painful fast; likely hours of repetitive work each month
In‑house SEO for ecommerce	Daily rank checks, technical monitoring, large link sets	Free export tricks feel like punishment; use paid exports or different stack

If you bill at even a modest hourly rate and spend three to five hours a month on exports, you can do the math: those hours often cost more than a yearly license of a paid plan or another tool that gives friction‑free exports.

Comparing with other SEO tools that export for free

This is where I might sound a bit blunt, but sticking with one tool just because you started there is not great logic.

• Some free webmaster products now offer exportable keyword, page, and backlink data with far fewer limits.
• Certain competitor tools have free tiers that allow CSV exports for small projects, especially around ranking and site audits.
• If your stack already includes one of those tools, it can be smarter to pull exports there and use SEO PowerSuite more for cross‑checks or deeper views.

So ask yourself: are you fighting the free limits here out of habit, or because the data itself is uniquely better for your case compared with what you already have access to elsewhere.

Modern workflows: from SEO PowerSuite into dashboards and reports

Copying data is only half of the story; the other half is where that data goes in your reporting stack.

You can connect the dots in pretty simple ways without turning this into a full data engineering project.

Using Google Sheets as your hub

Most people should just treat Google Sheets as the central bridge between SEO PowerSuite and everything else.

• Paste Rank Tracker data into one sheet tab labeled “Rankings”.
• Paste Website Auditor issues into another tab labeled “Technical”.
• Paste SpyGlass backlinks into a “Links” tab.

From there you can connect that one Google Sheet to Looker Studio to build basic keyword trend charts, technical health scorecards, or backlink summaries without additional tools.

Joining exports with other data sources

Where this starts to feel like a modern setup is when you join exports from several places.

• Combine ranking exports with Google Analytics or GA4 landing page data to see which rising keywords already convert.
• Join backlink exports with Search Console pages to identify link opportunities for URLs that rank on page two.
• Use conditional formatting to flag pages that have many links but weak rankings, which suggests content or technical work.

You do not need a full BI stack for this; a few VLOOKUP or XLOOKUP formulas inside Sheets or Excel can already bridge datasets well enough for smarter decisions.

Module specific tips once the data is in your spreadsheet

I want to go one level deeper, because just exporting is not nearly enough on its own.

Rank Tracker data: tracking movement in a simple way

Once your ranking data lives in a sheet, you can turn it into movement tracking without extra tools.

• Keep one tab per crawl date and use a summary tab that pulls current and previous positions with simple formulas.
• Add a “Change” column that subtracts previous position from current to find big drops or jumps.
• Filter for changes greater than a set threshold, like 10 positions, so you focus on meaningful shifts, not noise.

This gives you a simple, manual “visibility report” that you can scan in minutes, instead of staring at raw tables inside the app every time.

Website Auditor data: turning issues into a fix queue

Audit exports become far more practical once you stop treating them as a wall of red flags.

• Add a “Bucket” column to group issues into things like “Indexing”, “Speed”, “On‑page”, “Internal links”.
• Sort by bucket and then by the number of URLs affected to find which area deserves your first sprint.
• Create a pivot table to show issues per bucket or per directory, so you see patterns at a glance.

Instead of sending a 20‑page PDF nobody will read, this lets you share a one‑page tab that clearly lists what needs to be fixed and in what order.

SpyGlass data: cleaning and triaging links

Backlink sheets can turn into a mess very quickly, so I would give them extra care.

• Normalize protocol and remove trailing slashes in URLs, so duplicates are easier to spot.
• Sort by link authority metric and tag the top tier as “Keep / replicate” candidates.
• Tag links from spammy or low‑value domains for potential disavow or at least ongoing monitoring.

This basic triage means your next link building sprint can focus on sites that actually move the needle instead of chasing random metrics.

LinkAssistant data: building an outreach pipeline

Outreach lists are only useful if they stay organized and current.

• Create a status column with values like “To contact”, “Contacted”, “Negotiating”, “Live”.
• Add a “Last contact date” column so you do not spam the same site twice in a short window.
• If you sync with a CRM, map fields clearly so domain, email, and notes end up in the right places.

Good outreach starts with a clean list; exporting from LinkAssistant is just the first two steps of a longer process.

Once the sheet structure feels right, save it as your template and reuse that format every time you paste new exports, so you do not redesign the system from scratch each month.

Short, repeatable workflow for exporting from SEO PowerSuite free

At this point the pattern should feel consistent, which is exactly what you want for a task you repeat often.

1. Choose your module and switch to a table‑style view with the data you care about.
2. Hide any columns that do not matter for your current report.
3. Set rows per page as high as possible, then select visible rows with Ctrl + A or Cmd + A.
4. Copy with Ctrl + C or Cmd + C and paste into Google Sheets or Excel.
5. Use Split text to columns or Text to Columns if everything lands in a single column.
6. Clean duplicate or empty rows; add useful helper columns like Priority, Bucket, or Status.
7. Reuse that sheet as part of a simple reporting or dashboard setup rather than treating it as a one‑off file.

I know manual copy and paste feels a bit old fashioned, and to some degree it is, but for small and mid‑size projects it still works and keeps your software costs low while you ramp up.

The real question is not whether the workaround is possible, but whether hanging on to it is smart once your time, clients, or traffic start growing, and on that front you have to be honest about the trade between saving a subscription fee and burning hours on exports every single month.

How I would think about your next step

If you only touch SEO PowerSuite once or twice a month, ride these free techniques as long as you like and keep your sheets tidy.

If you live in this tool daily or your reporting feels like a chore, then either pay for proper exports here or rethink your stack and move the heavy lifting to tools that match your scale better; staying stuck in a manual loop just because it is technically possible is rarely the strongest strategy in the long run.

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